Rent Payment Tracker

What is a rent ledger?

A rent ledger (or rent payment tracker) is a running record of what rent was charged and what the tenant actually paid, with dates, payment methods, and the remaining balance. Landlords rely on it for bookkeeping, Schedule E tax reporting, and as documentation if a payment dispute or eviction ever arises.

What to record for each payment

• The month the rent applies to
• Rent due and amount actually paid (partial payments included)
• Date the payment was received
• Payment method (cash, check #, ACH, card, money order)
• The running balance owed or credited

Frequently asked questions

How do I track rent payments without a spreadsheet?

Enter each month's rent due and what was paid above — the balance column and totals calculate themselves. Use Export CSV to save a copy you can open in Excel or Google Sheets, or Print / Save PDF for a clean record.

Is my tenant's data stored anywhere?

No. Everything runs in your browser and nothing is sent to a server. Export the CSV to keep your own copy.

Can a rent ledger be used in court?

A contemporaneous, consistent rent ledger is commonly used as evidence of nonpayment in disputes and evictions. Keep it current and accurate; consult local rules for what your jurisdiction requires.